Services & flat fees

what will it cost to get this application off your desk — before you’ve agreed to anything?

Here is every package we write, opened up: what we take on, the little we’ll ask of your team, what lands in your inbox, and the flat fee — the same number that appears on your engagement letter. Find the line that matches your funder, or send us the notice and we’ll point to it for you.

Send us the notice Call (336) 314-2537
  • Half at kickoff, half when the confirmation receipt arrives
  • Budget narrative and compliance read sit inside the fee, never on a second invoice
  • A written yes-or-no on your timeline within one business day

Each package, opened up

what we take off your plate — and the little we’ll ask for in return

Three columns per package, read left to right: the work on our side, the handful of things only your team can hand us, and exactly what you’ll have when it’s done.

tabbed & filed An open binder of a grant package with labelled paper tabs, a coral highlighter resting on the budget justification

prospect scan

Flat$415

Ready in 8 business days

Request a scan

For the director who knows the program needs funding and hasn’t yet had a quiet afternoon to work out from whom. We do the searching so your first conversation with a funder is with one that actually fits.

On our desk

  • Search across federal listings, NC agency postings, and community and family foundations
  • Screen each for geography, organization type, and budget size
  • Note typical award ranges and whether operating costs are allowed

From you

  • Your mission statement and program list
  • Last year’s operating budget
  • Any funders you’ve already approached

In your inbox

  • 8–12 matched funders in one sortable spreadsheet
  • A twelve-month deadline calendar
  • A 30-minute walkthrough call to choose your first target

Book a full package from the scan within 60 days and $200 of the scan comes off it — the research is already done, so you shouldn’t pay for it twice.

letter of inquiry

Flat$640

Ready in 7 business days

Start an LOI

Two pages that decide whether a foundation asks for more. We read what they’ve funded before, then write the letter that makes the invitation the obvious next step.

On our desk

  • The funder’s guidelines and recent grantee list, read before drafting
  • The two-page letter, plus the cover email or portal summary
  • One round of your edits, folded in within two days

From you

  • A paragraph on the program, in your own words
  • The amount you’d like to request
  • One outcome you’re proud of from the last year

In your inbox

  • The final letter as a PDF and an editable file
  • Submission confirmation from the funder or portal
  • A short note on what a full proposal would likely ask for
most requested

foundation full proposal

Flat$1,875

About 3 weeks

Reserve this package

The complete application for a community, family, or corporate foundation. Most of our desk time goes here, and it shows in how calmly submission day arrives.

On our desk

  • A one-page scoring map of the funder’s rubric
  • Narrative up to 12 pages, written to that map
  • Program budget with a line-by-line budget narrative
  • Attachments gathered, checked, and named to spec

From you

  • A 60-minute kickoff interview
  • One read-through of the full draft
  • Your latest Form 990 and board list
  • Names of partners willing to sign a support letter

In your inbox

  • The package exactly as the funder received it
  • Editable source files for next year’s cycle
  • The portal’s confirmation receipt, the same day

state agency application

Flat$2,940

About 4 weeks

Plan a state RFA

North Carolina departmental RFAs and pass-through funds, with their workbooks, certifications, and very particular ideas about formatting. We keep the paperwork straight so your program can do the talking.

On our desk

  • Narrative written to the RFA’s section headings, in their order
  • Budget workbook and justification completed together
  • Required state forms and certifications prepared for signature
  • A compliance read against the RFA before any upload

From you

  • A kickoff interview and one draft read
  • Your conflict-of-interest policy
  • A signer for the state certifications

In your inbox

  • The submitted application and completed workbook
  • Copies of every signed certification
  • The agency’s receipt, filed with the rest
compliance read, twice

federal application package

From$5,350

About 6 weeks

Talk through a notice

Grants.gov submissions with the full SF-424 family, where a single misnamed attachment can stop a strong application cold. Priced by page limits and attachment count, confirmed in writing once we’ve read your notice.

On our desk

  • SAM.gov and UEI status checked in week one
  • Project narrative, logic model, and work plan
  • Line-item budget with a federal-style justification
  • Two separate compliance reads before submission

From you

  • Your Grants.gov roles set so we can prepare the workspace — we’ll walk you through it
  • Key staff bios and résumés
  • Your indirect cost rate, or a decision on the de minimis rate

In your inbox

  • The full package, as validated by the agency
  • The Grants.gov tracking number and receipt emails
  • A logic model and work plan you can reuse in reporting

Your exact figure arrives in writing within one business day of us reading the notice, and it holds from kickoff to receipt.

Side by side

every package in one table, so you can find your column in a minute

The coral column is the one most directors land on. If two columns look equally right, tell us the funder and we’ll choose with you.

Swipe sideways to see all five packages.

What each Vetiver package includes, with turnaround and flat fee
What’s inside prospect scan letter of inquiry most requestedfoundation proposal state application federal package
Funder fit research8–12 fundersThis funderThis funderThis RFAThis notice
Scoring map of the notice Not included Included Included Included Included
Narrative Not included 2 pagesUp to 12 pagesTo RFA headingsProject narrative
Budget + budget narrative Not included Not included Line by lineWith state workbookFederal-style justification
Logic model & work plan Not included Not included If the funder asksIf the RFA asks Included
Attachments gathered & named to spec Not included Not included Included Included Included
Compliance reads Not included OneOneOneTwo
Submitted by us, receipt forwarded Not included Included Included Included Included
Your team’s time, roughly30 minutesAbout 1 hourAbout 3 hoursAbout 3 hoursAbout 4 hours
Ready in8 business days7 business daysAbout 3 weeksAbout 4 weeksAbout 6 weeks
Flat fee

Flat$415

See the scan

Flat$640

See the LOI

Flat$1,875

Reserve it

Flat$2,940

See the RFA work

From$5,350

See federal
already in the fee

a few things we’d never bill separately

  • Your round of edits, folded in within two business days
  • Editable source files of everything we write, yours to keep
  • Chasing partners for signed letters of support
  • A walk through reviewer comments if the funder declines and shares them
kindly declined

and a few things we’ll gently say no to

  • Pricing as a percentage of your award
  • Promising an award — no honest writer can
  • Pressing submit without your written sign-off
  • Projecting outcomes your own data can’t carry

have the notice open in another tab? forward it, and within one business day we’ll tell you which column it belongs in.

Forward the notice (336) 314-2537
circled in coral A wall calendar with a Friday circled in coral marker and the word due written beside it, earlier weeks crossed off
We plan every package backwards from that circle.

Lead time

count back from your due date — here’s the comfortable moment to call

Each bar ends at the deadline and reaches back to when we’d love to begin. Inside that window there’s time for your one read-through, a calm compliance check, and a submission that isn’t timed to the minute.

call by here

Comfortable lead time before the due date, by package

  • prospect scan8 business days out
  • letter of inquiry7 business days out
  • foundation proposal3 weeks out
  • state application4 weeks out
  • federal package6 weeks out

Closer than the bar suggests? Please call anyway. We’ll look at the notice and tell you within one business day whether we can do it well — and if we can’t, we’ll say so kindly and suggest what might still be possible. (336) 314-2537

Pass it across the desk

which notice is waiting on you — and when is it due?

That’s all we need to begin. Here’s what happens once it reaches us.

  1. Within one business day: a yes-or-no on your timeline, the package that fits, and the flat fee in writing.
  2. If it suits you, a 60-minute kickoff by phone, video, or at our table on Bass Chapel Rd.
  3. Half the fee at kickoff; the rest when your confirmation receipt arrives.
(336) 314-2537 info@vetiverofficial.com
Office hours
Monday–Friday8:30am–4pm
Where5047 Bass Chapel Rd, Greensboro, NC 27455

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reply in one business day

tell us about the notice

A sentence or two is plenty. If you know which package you’d like, mention it; if not, we’ll suggest one.

Prefer to talk it through? (336) 314-2537, Mon–Fri 8:30am–4pm.